Terms and Conditions

Dance and Holidays Terms and Conditions

Last Updated: October 05, 2025

1. Introduction and Acceptance of Terms Welcome to Dance and Holidays. These Terms and Conditions are entered into by and between you (“the Client”) and VIP VIBES LLC, doing business as Dance and Holidays. The following terms govern your use of our website and the booking of our services. By booking any of our trips, you acknowledge that you have read, understood, and agree to be legally bound by these terms. If you do not agree with any part of these terms, you must not use our services.

2. Description of Service VIP VIBES LLC (hereinafter “Dance and Holidays”) acts as an

intermediary agency that designs, organizes, and manages themed travel packages combining dance (primarily bachata), culture, and leisure.

Our services include the management and booking of the following components, which are provided by third-party suppliers:

  • Luxury accommodation.

  • Private transportation during the trip.

  • Entrance to dance events, socials, and workshops.

  • Cultural and gastronomic experiences.

  • Personalized attention and coordination during the trip.

Dance and Holidays is not the direct provider of these services but acts as an intermediary, carefully selecting suppliers to ensure a high-quality experience.

3. Bookings and Payments

  • Booking Process: To confirm a booking, the Client must complete the application process and make the initial payment as stipulated on the specific trip’s webpage. It is the Client’s responsibility to provide accurate and complete information.

  • Confirmation: A booking is considered confirmed only upon receipt of the required deposit (typically 50%) and the issuance of a written confirmation from Dance and Holidays.

  • Final Payment: The remaining balance of the trip price must be paid by the deadline specified in the booking confirmation. Failure to meet payment deadlines may result in the cancellation of the booking.

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    Pricing: The prices for travel packages are detailed on each experience’s page (e.g., shared or private room ) and are subject to change until the booking is confirmed.

     

4. Cancellation and Modification Policy

  • Cancellation by the Client:

    • The booking deposit is non-refundable under any circumstances, as it is used to secure arrangements with third-party suppliers.

    • Cancellations made more than 90 days before the trip’s start date: A 50% refund of amounts paid (excluding the deposit) will be issued.

    • Cancellations made between 90 and 45 days before the trip’s start date: No refunds will be issued.

    • The Client is strongly advised to purchase comprehensive travel insurance that covers cancellations.

  • Modification or Cancellation by Dance and Holidays:

    • We reserve the right to modify the itinerary or services (e.g., accommodation, workshops) due to force majeure or unforeseen circumstances beyond our control. In such cases, we commit to providing alternatives of equal or superior quality.

    • If Dance and Holidays is forced to cancel a trip entirely, a full refund of all amounts paid by the Client will be offered, or the option to apply the credit to a future trip.

5. Responsibilities

  • Responsibility of Dance and Holidays: Our responsibility as an intermediary is to act with due diligence in the selection of suppliers and the correct management of bookings. We are not liable for the breaches, negligence, accidents, or deficiencies in the services directly provided by third parties (hotels, transport companies, event organizers, etc.).

  • Responsibility of the Client: The Client is responsible for:

    • Possessing all necessary travel documents (passport, visas, etc.).

    • Obtaining adequate travel and medical insurance.

    • Informing us of any medical conditions, allergies, or special needs.

    • Behaving in a respectful manner during the trip.

6. Limitation of Liability VIP VIBES LLC shall not be liable for any injury, damage, loss, accident, delay, or any other irregularity that may be caused by the negligence or default of any company or person engaged in providing the trip’s services. Furthermore, we are not responsible for force majeure events (such as natural disasters, pandemics, strikes, wars, etc.) that may affect the trip.

7. Intellectual Property All content on the Dance and Holidays website, including text, logos, and images, is the intellectual property of VIP VIBES LLC and may not be used without our express written consent.

8. Governing Law and Jurisdiction These terms and conditions shall be governed by and construed in accordance with the laws of the USA (Note: Please adjust to the specific state where your LLC is registered). Any dispute shall be subject to the exclusive jurisdiction of the courts in that location.

9. Contact Information For any questions regarding these terms, please contact us at:

  • VIP VIBES LLC

  • Email: info@danceandholidays.com